New Patient Welcome Form

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Thank you for trusting us with your dental care. We promise to do our best to provide you with the finest care available. If you have any questions, please do note hesitate to call us.

PATIENT INFORMATION

    Please upload a file

    RESPONSIBLE PARTY

    DENTAL INSURANCE INFORMATION

    If No Insurance Please Type "NONE"

    ADDITIONAL DENTAL INSURANCE (IF APPLICABLE)

    If No Additional Insurance, Please Type "NONE"

    DENTAL HISTORY

    MEDICAL HISTORY

    AUTHORIZATION AND RELEASE

    To the best of my knowledge, the above information is complete and correct. I understand that it is my responsibility to inform my doctor if I, or my minor child, ever have a change in health.

    I certify that I, and/or my dependent(s) have insurance coverage with (Insurance Company Name listed below) and assign directly to Dr. (Doctor's Name listed below)

    all insurance benefits, if any, otherwise payable to me for services rendered. I understand that I am financially responsible for all charges whether or not paid by insurance. I authorize the use of my signature on all insurance submissions.

    The above-named dentist may use my health care information and may disclose such information to the above-named Insurance Company(ies) and their agents for the purpose of obtaining payment for services and determining insurance benefits or the benefits payable for related services. This consent will end when the current treatment plan is completed or one year from the date signed below.

    HIPAA Notice of Privacy Practices

    PLEASE REVIEW THIS FORM CAREFULLY. THE PRIVACY OF YOUR HEALTH INFORMATION IS IMPORTANT TO US. THIS NOTICE DESCRIBES HOW HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION.

    OUR LEGAL DUTY

    We are required by applicable federal and state law to maintain the privacy of your health information. We are also required to give you this Notice about our privacy practices, our legal duties, and your rights concerning your health information. We must follow the privacy practices that are described in this Notice while it is in effect. This Notice takes effect (05/18/20), and will remain in effect until we replace it.

    We reserve the right to change our privacy practices and the terms of this Notice at any time, provided such changes are permitted by applicable law. We reserve the right to make the changes in our privacy practices and the new terms of our Notice effective for all health information that we maintain, including health information we created or received before we made the changes. Before we make a significant change in our privacy practices, we will change this Notice and make the new Notice available upon request.

    You may request a copy of our Notice at any time. For more information about our privacy practices, or for additional copies of this Notice, please contact us using the information listed at the end of this Notice.

    USES AND DISCLOSURES OF HEALTH INFORMATION

    We use and disclose health information about you for treatment, payment, and healthcare operations. For example:

    Treatment: We may use or disclose your health information to a physician or other healthcare provider providing treatment to you.

    Payment: We may use and disclose your health information to obtain payment for services we provide to you.

    Healthcare Operations: We may use and disclose your health information in connection with our healthcare operations. Healthcare operations include quality assessment and improvement activities, reviewing the competence or qualifications of healthcare professionals, evaluating practitioner, and provider performance, conducting training programs, accreditation, certification, licensing or credentialing activities.

    Your Authorization: In addition to our use of your health information for treatment, payment or healthcare operations, you may give us written authorization to use your health information or to disclose it to anyone for any purpose. If you give us an authorization, you may revoke it in writing at any time. Your revocation will not affect any use or disclosures permitted by your authorization while it was in effect. Unless you give us a written authorization, we cannot use or disclose your health information for any reason except those described in this Notice.

    To Your Family and Friends: We must disclose your health information to you, as described in the Patient Rights section of this Notice. We may disclose your health information to a family member, friend or other person to the extent necessary to help with your healthcare or with payment for your healthcare, but only if you agree that we may do so.

    Persons Involved in Care: We may use or disclose health information to notify, or assist in the notification of (including identifying or locating) a family member, your personal representative or another person responsible for your care, of your location, your general condition, or death. If you are present, then prior to use or disclosure of your health information, we will provide you with an opportunity to object to such uses or disclosures. In the event of your incapacity or emergency circumstances, we will disclose health information based on a determination using our professional judgement disclosing only health information that is directly relevant to the person’s involvement in your healthcare. We will also use our professional judgement and our experience with common practice to make reasonable inferences of your best interest in allowing a person to pick up filed prescriptions, medical supplies, x-rays, or other similar forms of health information.

    Marketing Health-Related Services: We will not use your health information for marketing communications without your written authorization.

    Required by Law: We may use or disclose your health information when we are required to do so by law.

    Abuse or Neglect: We may disclose your health information to appropriate authorities if we reasonably believe that you are a possible victim of abuse, neglect, or domestic violence or the possible victim of other crimes. We may disclose your health information to the extent necessary to avert a serious threat to your health or safety or the health or safety of others.

    National Security: We may disclose to military authorities the health information of Armed Forces personnel under certain circumstances. We may disclose to authorized federal officials health information required for lawful intelligence, counterintelligence, and other national security activities. We may disclose to correctional institution or law enforcement official having lawful custody of protected health information of inmate or patient under certain circumstances.

    Appointment Reminders: We may use or disclose your health information to provide you with appointment reminders (such as voicemail messages, e-mail messages, text messages, postcards, or letters.)

    PATIENT RIGHTS

    Access: You have the right to look at or get copies of your health information, with limited exceptions. You may request that we provide copies in a format other than photocopies. We will use the format you request unless we cannot practicably do so. (You must make a request in writing to obtain access to your health information. You may obtain a form to request access by using the contact information listed at the end of this Notice. We will charge you a reasonable cost-based fee for expenses such as copies and staff time. You may also request access by sending us a letter to the address at the end of this Notice. If you request copies, we will charge you a nominal fee per page and per hour for staff time to locate and copy your health information, and postage if you want the copies mailed to you. If you request an alternative format, we will charge a cost-based fee for providing your health information in that format. If you prefer, we will prepare a summary or an explanation of your health information for a fee. Contact us using the information listed at the end of this Notice for a full explanation of our fee structure.)

    Disclosure Accounting: You have the right to receive a list of instances in which we or our business associates disclosed your health information for purposes, other than treatment, payment, healthcare operations and certain other activities, for the last 6 years, but not before April 14, 2003. If you request this accounting more than once in a 12-month period, we may charge you a reasonable, cost-based fee for responding to these additional requests.

    Restriction: You have the right to request that we place additional restrictions on our use or disclosure of your health information. We are not required to agree to these additional restrictions, but if we do, we will abide by our agreement (except in an emergency).

    Alternative Communication: You have the right to request that we communicate with you about your health information by alternative means or to alternative locations. (You must make your request in writing.) Your request must specify the alternative means or location and provide satisfactory explanation how payments will be handled under the alternative means or location you request.

    Amendment: You have the right to request that we amend your health information. (Your request must be in writing, and it must explain why the information should be amended.) We may deny your request under certain circumstances.

    Electronic Notice: If you receive this Notice on our Website or by e-mail, you are entitled to receive this Notice in written form.

    QUESTIONS AND COMPLAINTS

    If you want more information about our privacy practices or have questions or concerns, please contact us.

    If you are concerned that we may have violated your privacy rights, or you disagree with a decision we made about access to your health information or in response to a request you made to amend or restrict the use or disclosure of your health information or to have us communicate with you by alternative means or at alternative locations, you may complain to us using the contact information listed at the end of this Notice. You also may submit a written complaint to the U.S. Department of Health and Human Services. We will provide you with the address to file your compliant with the U.S. Department of Health and Human Services upon request.

    We support your right to the privacy of your health information. We will not retaliate in any way if you choose to file a complaint with us or with the U.S. Department of Health and Human Services.

    ACKNOWLEDGEMENT OF RECEIPT OF NOTICE OF PRIVACY PRACTICES

    Informed Consent and COVID-19 Addendum

    I, the undersigned, understand that as a patient I have the right to be informed about the diagnosis, the recommended treatments and associated risks / complications in order to best make an informed decision regarding my care. I authorize Dr. Launey and/or Dr. Launey’s qualified office staff member to use all diagnostic aids deemed appropriate to make a thorough diagnosis of my dental needs. I also authorize Dr. Launey and/or his qualified staff member to perform the treatment, medication and therapy that may be indicated to establish my optimum dental health. I understand that certain risks are associated with any dental treatment, and that the use of anesthetic agents (whether local anesthesia or nitrous oxide analgesia) embodies a degree of risk.

    I acknowledge that I am responsible for the costs of my dental treatment. I understand that Dr. Launey’s office will file my insurance as a courtesy, and that I am responsible for any unpaid balance after my insurance benefits have been applied. I give my authorization to be contacted by a phone landline, pre-recorded/artificial voice message and/or an automatic dialing device or wireless means such as a cell phone or email in connection with any communications regarding my account. I agree to pay all charges and any additional costs (court cost, attorney fees, late fees, interest and/or collections costs) if any are associated with an unpaid balance.

    I understand that it is Dr. Launey’s office policy that I must give 24 hours advance notice for missing an appointment, and that failing to give such notice could result in a missed appointment fee.

    By clicking "I Agree" you are entering a legally binding contract with this practice for the provided information. Please read and understand all information before clicking "I Agree."

    Patient Advisory and Acknowledgement

    Receiving Dental Treatment During the COVID-19 Pandemic

    You have presented to the office today because you have a dental condition which cannot be postponed until the current COVID-19 risk period abates. Please be advised of the following:

    • While our office complies with State Health Department and the Centers for Disease Control and Prevention infection control guidelines to prevent the spread of the COVID-19 virus, we cannot make any guarantees.
    • Our staff are symptom-free and, to the best of their knowledge, have not been exposed to the virus. However, since we are a place of public accommodation, other persons (including other patients) could be infected, with or without their knowledge.
    • I understand that receiving dental treatment during the COVID-19 pandemic comes with an increased level of risk of contracting the disease and I authorize Dr. Launey and/or his qualified staff members to perform dental treatment on me at this time.

    Please answer "Yes" or "No" to the following questions:

    A PPE fee will be charged each visit to offset the enhanced protective measures we are taking to keep you safe during the COVID-19 pandemic.

    By clicking "I Agree" you are entering a legally binding contract with this practice for the provided information. Please read and understand all information before clicking "I Agree."

    Your information will be encrypted.

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