Vortex Psychiatry- Workers Compensation

Please correct the errors described below.

New Patient Demographics

In preparation for your first visit with Said A. Ibrahimi, M.D., Vortex Psychiatry, we will need some information.

Workers Compensation

Dear Patient,

Please fill out the intake packet before the date of your appointment. Please also submit copies of all past testing, psychiatric or psychological treatment records, school/college records and psychiatric inpatient records/discharge summaries, if applicable.

About the evaluation

There are no standard psychological or laboratory tests by which one can make a psychiatric diagnosis. The diagnosis is made by listening to the presenting concerns, going over the records, reviewing the family and patient's history, conducting interviews with the patient, the family, and others, if necessary.

The initial evaluation will help you determine

What may be the underlying reason for the problems? Are there any psychological, medical, neurological, or genetic problems underlying the condition? Do the problems present a psychiatric disorder or a variant of normal behavior? What can be done to address the problems and what will happen if we do nothing?

The initial evaluation takes approximately one hour, sometimes longer and consists of:

  1. Patient and family interview
  2. Discussion of findings and presentation of diagnostic impression
  3. Treatment recommendations

The evaluation will give you a good understanding of what's going on. There are many ways to deal with the problems. Many patients and the families are uncomfortable about psychiatric medications. We want you to know that medications are not always recommended and often are not even appropriate. The decision about the medication depends on the nature and severity of the problems, the patient's age, associated issues, but ultimately, on the best available treatment option.

If a medication is prescribed, you will be scheduled for follow-up appointments in one week to one month in time, depending on the problems and the prescribed medication(s). We charge an annual fee of $69.00 at your first date of service, and once a year thereafter.

We look forward to seeing you and hope that we can be of service.

Warm Regards,

Said A. Ibrahimi M.D.

Vortex Psychiatry

Office Policies and HIPAA Policy Acknowledgement

  • Our HIPAA policy is posted on our website: www.VortexPsychiatry.com Please be sure to read it.
  • The office staff is available to answer your call from 8 AM to 4 PM. Monday to Thursday. Our phone lines are closed on Friday's. We are available by email at vortexpsychiatry@outlook.com

Contract for Controlled Substances

Controlled substance medications (i.e., benzodiazepines and stimulants) are very useful. However, they have potential for misuse and therefore are controlled by local, state, and federal authorities. Because my provider is prescribing such medications for me, I agree to the following conditions:

  1. I am responsible for the controlled substance medications prescribed to me. If my prescriptions and/or medication are misplaced, stolen, or if “I run out early”, I understand that this medication will not be replaced regardless of the circumstances.
  2. I will not request or accept controlled substance medication from any other physician or individual while I am receiving such medication from Vortex Psychiatry. Besides being illegal to do so, it may endanger my health. I understand that if I violate any of the above conditions, my prescriptions for controlled medications may be terminated immediately. If the violation involves the concomitant use of nonprescription or illicit (illegal) drugs, I may also be reported to other physicians, pharmacies, medical facilities, and the appropriate authorities.
  3. I am aware that all requests for prescriptions must be in writing during business hours. a) I am responsible for taking the medication in the dose prescribed and for keeping track of the amount remaining. Renewals are based upon keeping scheduled appointments. b) Refills will not be made as an “emergency”. No controlled medications can be ordered when the office is closed. I understand the importance of following my treatment plan as directed by my physician and agree to keep my scheduled appointments.
  4. I understand that if I violate this controlled substance contract due to non-compliance of medical directions, such as: failure in taking medications as prescribed, utilizing other illicit drugs, obtaining similar medications from others, or abuse of controlled medications, I may be subject to dismissal from this practice.
  5. I understand that the main treatment goal is to improve my ability to function. I am being given potent medication to help me reach that goal and agree to help myself by following better health habits. I understand that using illicit drugs will negatively impact my progress. Continued use of illegal or illicit substances after warning can be cause for termination of medical care and reporting to authorities.

I have read this contract and fully understand its content and the consequences of violating this contract. By signing below, I accept the above treatment agreement.

All patients are subject to an annual fee of $69.00 due at the first visit, and yearly thereafter.

No Show Policy:

Our policy is as follows:

  • We charge for all changes and cancellation of appointments with less than 1 business-day notice. There are no exceptions for this (including sickness, work travel, etc.) This is a typical policy for psychiatric office where a considerable time is set aside with no double booking. Should you need to inform us of your cancellation, during or after business hours, you can notify Vortex Psychiatry via email at: vortexpsychiatry@outlook.com or by phone: (925) 648-2650. We understand there are unforeseen events that may occur.
  • Fees are as follows for no call- no show- less than 24 hours' notice to cancel or reschedule your appointment.
  • 1st initial evaluation missed/late cancel fee: $1300.00
  • 1st initial follow up missed/late cancel fee: $750.00
  • Each missed Transcranial Magnetic Stimulation Therapy Treatment missed/late cancel fee: $1500.00
  • Each missed IV Ketamine Infusion Therapy Treatment missed/late cancel fee: $1500.00
  • Each missed Sparvato (Esketamine) Treatment missed/late cancel fee: $1500.00


After the 4th occurrence potential discharge of care from Vortex Psychiatry, per Dr. Ibrahimi's discretion.

Medication Refill Request Policy:

Before you request a refill request, please read:
We suggest keeping a 7-day supply of your medication in a separate bottle to avoid last-minute requests. All refill requests can take up to a MINIMUM of 3 business days to be received and viewed. They are typically filled within 3-5 business days (Monday – Thursday only) Please allow this much time for unforeseen issues. Please make your balance payment and schedule your follow up appointment prior to refill request to avoid further delays. We do not offer rush refill request.

Before a refill request is sent please ensure:

  • Your balance has been paid in full.
    • Your next appointment has been scheduled.
    • You can easily pay on our Pay Online link located on our website.

    1. No refills are processed on: non business days, Fridays or over the weekend. NO EXCEPTION.
      Refill requests are viewed and processed Monday Through Thursday only.
  • All refill requests must be submitted through this link. We do not accept refill requests over the telephone.
    • We ask that you please make all requests for medication to this link, and do not go through your pharmacy to request medications. Often, the requests from the pharmacy do not go through and can cause delays in getting your medication.
  • Should you need an appointment contact our office Monday – Thursday 9 am -4 pm Vortex Psychiatry at 925-648-2650 You can also email us at vortexpsychiatry@outlook.com Our phone lines are closed on Fridays.

    Not having an appointment will delay and hinder your ability to get your medication. Refill requests will be denied if you do not have an upcoming appointment/balanced paid in full.

    Please make sure you are being seen regularly and do not miss any appointments. We will try our best to accommodate your appointment day and time of choice.

    • If it is extremely urgent you have not exceeded your time between visits, your physician may prescribe a 7day to 15-day supply, their discretion.

Financial Information

(To be completed by patient or caretaker prior to first appointment)


*Contact information of a person completing this form if not a patient

Your Primary Care Physician:

Other Physicians and Therapists currently involved in your care



History of medical and psychiatric hospitalizations


Please check all that applies

Health Habits

Alcohol and Other Drug use:

Do you drink, smoke, or use other (non-prescribed and non-OTC) drugs?

If yes, please answer the following questions.


(use additional space if needed)


Please rate these behaviors: 0 – Never (None) 1 – Sometimes (Mild) 2 – Often/Always (Severe)

(circle the most appropriate number)

Block I

Block II

Block III

Block IV

Block V

Block VI

Block VII

Block VIII

Block IX

Message to our patients about Arbitration

The attached contract is an arbitration agreement. By signing this agreement, we are agreeing that any dispute arising out of the medical services you receive is to be resolved in binding arbitration rather than a suit in court. Lawsuits are something that no one anticipates, and everyone hopes to avoid. We believe that the method of resolving disputes by arbitration is one of the fairest systems for both healthcare providers and their courts. Arbitration agreements between patients and physicians have long been recognized and approved by the State of California. By signing this agreement, yon are changing the place where your claim will be presented. You still can call witnesses and present evidence. Each party selects an arbitrator (party arbitrators), arbitrator. These three arbitrators hear the case. This agreement generally helps to limit the legal costs for both the patients and physicians. This is because the time it takes to conduct an arbitration hearing is far less than for a jury trial. Further, both parties are spared some of the rigors of a trial and the publicity which may accompany judicial proceeding.

Our goal, of course, is to provide medical care in such a way as to avoid any such dispute. We are all caring doctors and do our utmost to be responsive. We know that most problems begin with communication. Therefore, if you have any questions about your care, please ask us.

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