Payment and Cancellation Policies / Current Fee Schedule
Fees and Payment
Payment in full is due at each session. I will evaluate my fee periodically, which is subject to change based on additional training and expertise, or other factors. Rates listed are for cash/check pricing. If you are paying by check, please make it payable to: Emily Sinclair Counseling. A $25.00 fee will be assessed for returned checks. Any outstanding balances will be sent to a collection agency.
I also accept debit and credit cards in my office through IvyPay - an encrypted app which will store your credit, debit or HSA card safely online. When paying with credit and debit cards, there will be a small handling fee added to your total. By signing this document you are verifying knowledge of this handling fee.
Scheduling and Unpaid Sessions
Please handle any administrative details such as future cancellations or rescheduling at the beginning of a session. Future appointments will not be scheduled if sessions remain unpaid. This policy is designed to prevent you from incurring a large bill that may be difficult to pay at a later time.
Fee Schedule as of October 2023
Individual Session Rates (for Cash/Check):
$165 – 45-50 minute session (i.e. 1:30 – 2:20pm)
$245 – 70-75 minute session (1.5 sessions, i.e. 1:30 to 2:40 or 2:45pm)
$330 – 90-100 minute session (2 sessions, i.e. 1:30 to 3:00 or 3:10pm)
$415 – 120 minute session (2.5 sessions, i.e. 1:30 to 3:30pm)
$495 – 150 minute session (3 sessions, i.e. 1:30 to 4:00pm)
$1350 – All day session (7 therapy hours, with a mid-point hour break)
Multi-person Session Rates (for Cash/Check):
$200 – 45-50 minute session (i.e. 1:30 – 2:20pm)
$300 – 70-75 minute session (1.5 sessions, i.e. 1:30 to 2:40 or 2:45pm)
$400 – 90-100 minute session (2 sessions, i.e. 1:30 to 3:00 or 3:10pm)
$500 – 120 minute session (2.5 sessions, i.e. 1:30 to 3:30pm)
$600 – 150 minute session (3 sessions, i.e. 1:30 to 4:00pm)
$1500 – All day session (7 therapy hours, with a mid-point hour break)
Most health insurance plans cover some therapy services, and will reimburse for an “out of network provider.” I encourage you to check your plan carefully to determine what is covered under your plan. I am not on any insurance panels. I am happy to provide you with a "super bill" to submit to insurance for reimbursement. I also currently submit insurance claims online, for a few clients who have special circumstances or difficulty submitting super bills, about every two months or so.
You should be aware that most insurance companies require you to authorize me to provide them with a clinical diagnosis. I may also have to provide additional clinical information such as treatment plans or summaries or in rare cases a copy of the entire record. This information will become part of the insurance company file. Though all insurance companies claim to keep such information confidential, I have no control over what they do with it. Upon request, I will provide you with a copy of any report I submit.
Please note: Some insurance companies require pre-authorization and specific diagnoses to approve sessions longer than 45-50 minutes. In addition, many insurance companies do not reimburse for Couples Therapy, or for Telehealth (telephone or video) therapy - though this is changing. Please verify this if you are concerned about reimbursement.
Other Services and Legal Involvement
In addition to weekly appointments, I charge the same rates for other professional services you may need (with the exception of legal involvement – see below). I will pro-rate the hourly cost if I work for periods less than one hour. Other services include report writing, telephone conversations lasting longer than 5 minutes, attendance at meetings with other professionals you have authorized, preparation of records or treatment summaries, and time spent performing any other service you request of me.
If you are, or become, involved in legal proceedings that require my participation, you will be expected to pay for my professional time - and any legal counsel needed to support my work and protect my professional status and license - even if I am called to testify for another party. Because of the difficulty of legal involvement, I charge $350 per hour for research, preparation and attendance at any legal proceeding. I will not bill insurance companies; however, I will be happy to provide you with a receipt of service that you may submit for reimbursement. You will have to research your individual policy to see what it covers.
Phone Calls and Texts
Phone calls lasting longer than five minutes will be billed at my regular hourly rate. Generally, I do not conduct telephone or video therapy sessions, unless special circumstances exist. Exceptions to this policy are made at my discretion.
Cancellations and Missed Appointments
If you are unable to keep an appointment for any reason, please text or leave a message on my voicemail AT LEAST 48 HOURS in advance of your appointment. The full fee is collected for missed or cancelled appointments with less than 48 HOURS notice. If you are a no-show and do not contact me, you automatically forfeit future appointment times. Lack of response to an automated courtesy text reminder is NOT a cancellation. If you miss or cancel three sessions in a row, or frequently cancel appointments, we will discuss whether we are a good fit, and I reserve the right to end therapy and refer you to another therapist. And finally, if you are late for your session for any reason, the full fee will still be charged. Please note: insurance companies do not reimburse for cancelled or missed sessions.