Conditions for Registration

• I consent to the provision of health care services at Pacific Sleep Program and request my health care provider(s) to provide any care they think is necessary and consistent with my instructions.
• I understand this care may include tests, examinations, image captures, and medical treatment. I acknowledge that no guarantee has been made to me as to the results that may be obtained from this care.
• I acknowledge that the health care provider(s) treating me may be independent contractors, as well as employees of Pacific Sleep Program.
• I understand if special procedures or operations are needed, my health care provider will discuss this with me.
• I understand that some clinics are teaching institutions, and I consent to residents and students being involved with my care. I understand these caregivers are always under the supervision of qualified health care instructors. I understand that I will be informed whenever possible of the resident or student status of specific caregivers.

HIPAA Acknowledgment:

• I understand that Pacific Sleep Program / Gerald B. Rich M.D. PC. will use and disclose health information about me.
• I understand that my health information may include information both created and received by the practice, may be in the form of written or electronic records or spoken words, and may include information about my health history, health status, symptoms, examinations, test results, diagnoses, treatments, procedures, prescriptions, and similar types of health-related information.
• I understand and agree that Pacific Sleep Program may use and disclose my health information to
  • Make decisions about and plan for my care and treatment.
  • Refer to, consult with, coordinate among, and manage along with other health care providers for my care and treatment.
  • Determine my eligibility for health plan or insurance coverage and submit bills, claims, and other related information to insurance companies or others who may be responsible to pay for some or all my health care.
  • Perform various office, administrative and business functions that support my physicians /health care providers’ efforts to provide me with, arrange and be reimbursed for health care and associated supplies and equipment.
• I understand that I have the right to receive and review a written description of how Pacific Sleep Program will handle health information about me. This written description is known as Notice of Privacy Practices and describes the uses and disclosures of health information made and the information practices followed by the employees, staff, and other office personnel of Pacific Sleep Program, and my rights regarding my health information.
• I understand that the Notice of Privacy Practices may be revised from time to time, and that I am entitled to receive a copy of any revised Notice of Privacy Practices.
• I understand that I have the right to ask that some or all of my health information not be used or disclosed in the manner described in the Notice of Privacy Practices, and I understand that Pacific Sleep Program is not required by law to agree to such requests.

Respectful Conduct and Provider-Patient Relationship Policy:

Our practice is committed to providing high-quality care in a respectful and professional environment. A constructive and trusting provider-patient relationship is essential to effective treatment. If a patient engages in conduct—whether through public forums, written communication, or direct interaction—that is disparaging, hostile, or undermines the integrity of this relationship, we reserve the right to terminate care and formally discharge the patient from the practice. All decisions regarding discharge will be made in accordance with ethical guidelines and applicable laws.

Conduct Agreement:

While we strive to maintain a professional and supportive relationship with all patients, there are instances where it may no longer be appropriate to continue the physician-patient relationship. This includes repeated non-compliance with treatment, missed appointments, defamatory actions against the practice or behavior that is disruptive, disrespectful, or otherwise intolerable to staff or to other patients. Such conduct can severely impact on the quality of care provided and will be grounds for termination from the practice.

No-Show Policy:

If you are unable to keep your scheduled appointment, we require at least 48 business hours’ notice to cancel the appointment, so that we may offer the appointment time to another patient.

Business Hours:

• Monday – Thursday: 8:00 AM to 4:30 PM
• Friday: 8:00 AM to 12:00 PM

To ensure proper notice within our business hours:

Monday appointments must be cancelled by 4:30 PM on the Thursday of the prior week.

Saturday night sleep studies must be cancelled by 12:00 PM on the Thursday of the prior week.

Sunday night sleep studies must be cancelled by 4:30 PM on the Thursday of the prior week.

Multiple missed appointments, regardless of appointment type, may result in you needing to seek medical care outside of Pacific Sleep Program.

Missed Appointment Fees:

• $100 for a missed 30-minute provider appointment
• $250 for a missed 60-minute provider appointment
• $100 for a missed home sleep study appointment
• $300 for a missed overnight sleep study appointment

Discharge Policy for no shows/late cancelling:

You may be discharged from the practice if you have:

• Up to 2 late cancellations and/or no-shows of office appointments, or
• 1 late cancellation or no-show of a sleep study

Insurance Disclaimer:

All late cancellation fees and missed appointment fees are NOT payable by your insurance company and will be billed directly to you.

COVID-19:

• The World Health Organization has declared the novel Coronavirus (COVID-19) a worldwide pandemic. Due to its capacity to transmit from person-to-person through respiratory droplets, the government has set recommendations, guidelines, and some prohibitions which Pacific Sleep Program adheres to comply.
• I understand that it is my obligation to protect the staff and other patients from any exposure to the COVID-19 virus as much as possible. As such, I understand that I am required to wear a mask upon entering the clinic and required to wear a mask during the time that I am physically in any portion of the Pacific Sleep Program facilities unless asked by a medical professional to remove the mask for examination or testing purposes. I understand that if I refuse to wear a mask, I will be asked to leave the facility.
• I understand that if I have cough, fever, shortness of breath or other symptoms which may be secondary to the COVID-19 virus, have a family member or close contact with COVID-19, travel to an area of high COVID-19 prevalence or am diagnosed with COVID-19, it is my responsibility to inform the clinic as soon as possible if I plan to attend an in-person visit or perform an in-lab sleep study.
• I understand while Pacific Sleep Program follows state, federal and regulatory rules for masking, cleaning, and distancing to minimize any risk of transmission of COVID-19, Pacific Sleep Program cannot guarantee that I am not exposed to the virus during my physical presence in their facilities.As such, I hereby agree to indemnify and hold harmless and do hereby release Pacific Sleep Program from any claims, actions or causes of action for any personal injury because of COVID-19 infection.
  
  

Telemedicine services:

I hereby consent to using live telemedicine services provided by Pacific Sleep Program. I understand that telemedicine services are conducted through an interactive audio and video connection which allows my provider to consult with me about my medical condition. I understand that these services may involve the communication of my health information, both orally and visually, to my provider.

I further understand the following with respect to Pacific Sleep Program’s telemedicine services:

• No data or health information will be recorded, stored, or archived from the audio/video portion of these services.
• I have the right to withhold or withdraw consent at any time without affecting my right to future care or treatment.
• I understand that the information disclosed to me during my telemedicine session is except as per mandatory and permissive exceptions to confidentiality in the State of Oregon.
• I understand that video visit appointments require both video and audio access and cannot be performed when driving per Oregon state law. The appointment will be considered a no show and cancelled by the provider.
• Risks and consequences from use of these services may include but are not limited to, the possibility that the transmission of my health information could be intercepted or accessed by unauthorized persons and the inability to perform a physical exam through telemedicine.
• I agree that if a download is unattainable prior to my appointment, I will bring my PAP device in for a download, we may need to reschedule your appointment or convert it to an in-office appointment if available as many devices unfortunately have older software which is not compatible with the 5G network in the Portland area.

Patient Location Requirements for Telemedicine:

• Our medical providers are licensed to practice in Washington and Oregon, and Dr. Breaden is also licensed in California. Telehealth regulations require that patients be physically located in one of these states during their telemedicine visit.
• If you know you will be outside these states, you must cancel your appointment in accordance with our no-show/late cancellation policy to avoid late cancellation fees.
• If you are outside a medical provider’s licensed state at the time of your appointment, the visit will be cancelled, and the no-show fee will apply.

Sleepiness and Motor Vehicle/Heavy Machinery Injury Risk:

Excessive Daytime Sleepiness (EDS) is a potentially serious medical condition associated with a variety of sleep disorders. It can impair attention, judgment, and motor coordination—greatly increase the risk of motor vehicle accidents.

Individuals with EDS are approximately twice as likely to be involved in a crash compared to the general population. These accidents are also significantly more severe: the risk of injury or death is three to five times higher in collisions involving drivers with EDS.

Drowsiness impairs the brain similarly to alcohol. It slows reaction times, reduces vigilance, and compromises decision-making. Driving while drowsy can be just as dangerous—and just as deadly—as driving under the influence.

While temporary alertness tricks like drinking caffeine, turning up the radio, rolling down the window, walking around, or slapping yourself may seem helpful, they are not effective or reliable. Caffeine may offer brief stimulation but does not eliminate the underlying sleepiness. These “quick fixes” can create a false sense of safety and delay necessary rest—increasing your risk of a crash.

The only safe and effective remedy for drowsiness is sleep.

If you feel drowsy while driving, you must pull over and stop the vehicle immediately in a safe location. Continuing to drive while sleepy endangers not only your life, but the lives of others on the road.

Safer Alternatives to Driving Drowsy:

• Take a short nap in a safe, legal parking area until you feel alert.
• Call a friend or family member to pick you up.
• Use a taxi, ride-share service, or public transportation.

Drowsy driving crashes most commonly occur when the driver is alone in the vehicle. When possible, carpooling is a safer option, providing someone else who can monitor alertness and take over driving if needed.

Disclaimer and Limitation of Liability:

Pacific Sleep Program is not liable for any consequences arising from a patient’s failure to recognize, disclose, or appropriately manage symptoms of Excessive Daytime Sleepiness (EDS). This includes, but is not limited to, motor vehicle accidents, personal injuries, fatalities, property damage, or legal actions resulting from impaired functioning or drowsy driving.

It is the patient’s sole responsibility to seek timely medical evaluation, comply with all treatment recommendations, and refrain from operating vehicles or heavy machinery while experiencing symptoms of EDS or untreated sleep disorders.

Pacific Sleep Program explicitly disclaims any and all liability for accidents, injuries, damages, or losses caused directly or indirectly by drowsy driving or other impaired activities. Failure to take appropriate action in response to EDS may result in serious injury, death, or legal consequences.

If you experience persistent daytime sleepiness, it is critically important that you inform your healthcare provider and abstain from any activity that could endanger yourself or others.

General Consent for sleep studies and PAP (positive airway pressure) application:

For sleep studies, (either at home or in lab) and PAP application, the most likely and most serious risks of the procedure include, but are not limited to:

• Contact dermatitis
• Adverse reactions to adhesives
• Aerophagia
• Eustachian tube dysfunction
• Pneumothorax
• Anaphylactic reactions (rare)

I am aware that there may be other risks or complications not discussed that may occur. I also understand that during the course of the proposed procedure, unforeseen conditions may be revealed requiring the performance of additional procedures, and I authorize such procedures to be performed. I acknowledge that no guarantees or promises have been made to me concerning the results of this procedure or any treatment that may be required as a result of this procedure.

Sleep testing and the use of sedative-hypnotics:

• If I take a sleep aid before or during a sleep study, I am aware that sedatives such as diphenhydramine(Benadryl), doxylamine (Unisom), trazodone, Ambien (zolpidem), Sonata (zaleplon) and other sleep aids may impair my thinking and reaction time.
• I understand that I may feel drowsy in the morning after taking a sleep aid.
• I understand that Pacific Sleep Program strongly recommends that I wait at least 7 hours or until I am fully awake before I do any type of activity that requires me to be awake and alert. If I am unable to safely operate a motor vehicle, I understand that I must have a ride home available in the morning or, if day staffing is available the next day, I will remain in the clinic until I am able to safely operate a motor vehicle or will contact someone to drive me home.
• If I decide to terminate my study, I acknowledge that I am refusing at my own insistence and without the authority of and against the advice of the facility, requesting to leave against medical advice and I hereby release Pacific Sleep Program from any responsibility for all consequences which may result from the use of a sleep aid during the study or from leaving against medical advice.

Prescription Policy:

• I understand that medication refill requests may take up to 5-7 business days to process. Prescriptions will be handled Monday through Thursday, 8:00 AM-4:30 PM. I understand that there will be no refills after hours or during the weekends.
• Pacific Sleep Program will only authorize refills on medications prescribed by Pacific Sleep Program providers. Medications prescribed by other providers will not be refilled by Pacific Sleep Program.
• I understand that controlled substances require signed prescriptions by law and cannot be refilled without regular office visits to monitor safety and efficacy. Further verification of usage, including urine drug screening, may be required.

Controlled Substance Agreement:

Controlled substances are those that are closely controlled by local, state, and federal government.

• I understand that the long-term use of such substances as sedatives (Ambien, Lunesta), benzodiazepines(Xanax, Klonopin), and stimulants (Adderall, Ritalin) is controversial because it is not certain whether they help patients over the long-term. Patients who are prescribed these drugs have some risk of developing an addictive disorder or suffering a relapse of a prior addiction. The extent of this risk is not certain.
• I understand that dependence is not the same as addiction. Many people who take controlled substances daily will become dependent on them. Dependence is when your body adapts to the medication and then experiences withdrawal if the medication is stopped or lowered too quickly. Withdrawal symptoms can include moodiness, ache, and pains, sweating, diarrhea, abdominal pain and even seizures.
• I understand that addiction is not the same as dependence. While many people become dependent on daily opioids, only a small percentage of these people will become addicted. Addiction is characterized by behaviors such as loss of control of drug use, compulsive use, and craving, and continued use despite harm or risk to the person.
• I understand that if I am prescribed controlled substances, I should not increase the dose or stop the medication unless asked to do so by their provider or their covering associate.
• I understand that I must follow through on appointments and other non-medication recommendations. These may include counseling and other mental health practices and the use of positive airway pressure. Consistent failure to keep these appointments and therapies may result in the stopping of the controlled substance medications or discharge from the practice. No refills will be given during holidays, at night or over the weekends.
• I understand that early refills will not be given unless approved by my provider.
• I understand that I will not tamper with or change a written prescription and understand that it is a felony to do so.
• I understand I will not share, exchange, or sell my controlled substance medications, as the law prohibits those actions. I understand that my provider will report serious concerns of drug misuse to authorities for investigation.
• I understand that if I take another person’s-controlled substance (prescribed either by Pacific Sleep Program or another providers office) or obtain controlled substances for the treatment of sleep disorders off-label, I will be discharged from Pacific Sleep Program and may be reported to the authorities for investigation.
• I understand I will not use illegal/street drugs when using controlled substance prescribed by Pacific Sleep Program. Patients will not use other controlled substance medications for sleep or alertness unless prescribed by the provider.
• I agree to provide samples for random drug testing when asked. If I fail to provide the sample when asked or if the results are unsatisfactory, I may forfeit the right to continue receiving the medication and be discharged from the practice.
• If my provider is concerned that I might have a substance abuse problem, I must agree to an evaluation by a specialist in abuse/addiction. If the evaluation suggests I have a drug abuse problem, my provider may stop my medication in a way that does not cause withdrawal symptoms.
• I recognize that controlled substances by themselves, in combination with alcohol or in combination with other medications can result in unclear thinking and loss of coordination. I agree to contact my provider if these symptoms arise. I should not drive or operate the equipment if I have these side effects.
• It is my responsibility to keep my medication safe. If controlled substance medications are lost, damaged or stolen, the medication may or may not be refilled early. Each case will be looked at individually. If the medication is stolen, I must file a police report and submit the number for verification to my provider’s office. Again, stolen medications may or may not be refilled. If a refill is given, it will be given only once.

PAP (Positive Airway Pressure) Therapy Agreement:

1. I understand that Pacific Sleep Program will work with me to achieve the optimal settings on PAP (positive airway pressure) therapy. I understand that pressure settings are a medical prescription that is designed to optimally treat my obstructive sleep apnea.
2. I understand that per Oregon Statute 688.805, the qualified personnel in the state of Oregon who may change the air pressure settings on a PAP (positive airway pressure) device are a state licensed respiratory therapist, state licensed polysomnographic technician (licensed RPSGT) or a state licensed nurse practitioner, physician assistant or medical doctor.
3. I understand that self-adjustment of PAP pressures by unlicensed personnel may be associated with significant risks of harm including but not limited to central sleep apnea, undertreatment of OSA, hyperventilation or hypoventilation, risk of barotrauma, pneumothorax or death.

Inspire Neurostimulator Agreement:

Pacific Sleep Program is a Center of Excellence for Inspire Sleep Apnea Therapy and follows all recommended care pathways. I understand that the Inspire neurostimulator therapy's effectiveness depends on consistent use of the device as prescribed and adherence to the follow-up schedule and treatment of concurrent sleep disorders. Non-compliance with the treatment plan may result in reduced efficacy or complications and is not the responsibility of Pacific Sleep Program. Use of Inspire therapy requires:

• Follow-up visits as directed by your healthcare provider. These visits will occur at least every six months to monitor your therapy progress and adjust the device settings as needed.
• An annual sleep study, or more frequently if directed by your healthcare provider, to assess the effectiveness of the Inspire therapy. This study helps to evaluate your sleep apnea status and whether the treatment is achieving the desired results.
• I understand that failure to follow the above outlined expectations of care may result in discharge from Pacific Sleep Program’s Inspire therapy program and from the clinic.

Zepbound (tirzepatide) Agreement:

• It is my responsibility to abide by all stipulations outlined in the Zepbound (tirzepatide) Patient agreement.
• If I do not have a copy of this agreement, I may request one from the office. I understand that my responsibilities include but are not limited to using the tirzepatide exactly as directed and reporting any side effects if noted.
• I cannot divert the tirzepatide to others and must complete all ongoing monitoring and management lab work and follow up appointments as outlined.
• I understand that fees must be paid for form completion of prior authorization paperwork prior to the initiation of tirzepatide and on a regular basis for renewals.
• I understand that failure to abide by the above may result in discontinuation of the tirzepatide prescription.

Financial Agreement:

As a courtesy to you, our office will bill your insurance company on your behalf for services rendered, provided complete and accurate information is provided at the time of each visit.

For patients with an estimated sleep study balance of more than $250, we will require a deposit of the estimated balance of the procedure cost. We will be contacting patients for this deposit to be paid 14 days prior to the sleep study. We will also be collecting any outstanding balances owed for prior services provided by our clinic.

• I understand full payment is required at the time of service for all co-payments and services or products not covered by or not billable to my insurance company.
• I understand I am responsible if insurance payment is not received after 30 days, the balance in full becomes my responsibility. Accounts are payable in full at time of billing.
• I understand if I have 2 late cancellations or no-shows of office appointments or 1 late cancellation/no-show of a sleep study, I may be discharged from the practice.
• I understand all late cancellation fees and missed appointment fees are NOT payable by my insurance company and will be billed directly to me.
• I understand I will be charged a $35.00 service charge on all returned checks.
• I understand if my account is directed to a collection agency for non-payment of services, I may be discharged from the practice.
• I understand if my insurance requires me to have a referral for services provided by Pacific Sleep Program, it is my responsibility to obtain the referral.
• I understand that if my insurance changes, I am responsible for notifying Pacific Sleep Program immediately prior to any further visits, sleep testing or DME dispensing and that if I do not, I am fully responsible for any charges which may not be covered by my insurance.
• I understand that forms completion should be performed during an office visit whenever possible, and forms should be presented before the visit has begun to ensure that the form can be completed during the visit. Outside of an office visit, the fee is based on the form type and will be determined after review by the provider. I understand that I will be contacted for payment prior to the form being completed and returned to me.
• I understand there is a standard medical records charge in Oregon. I am obligated to pay $30 for the first 10 pages of medical records with an additional 0.50 per page over 11 pages.

Transfer of Care and Discharge Policy:

If a patient requests that their medical records be transferred to another sleep medicine practice, this will be considered a formal indication of their intent to transition care. As such, the patient will be automatically discharged from our practice effectively on the date the records are released. We will no longer be responsible for the patient’s ongoing care or treatment following the transfer.

Financial Certification:

I certify the information given by me is correct and I have read and consent to the terms of the financial agreement. I certify that I am the patient or am otherwise authorized to execute this document and accept its terms on behalf of the patient. I assume individually all financial responsibility by signing this form.

By signing below, I (Patient or Authorized Consenter) hereby acknowledge I have read and fully understand the above information. I have asked questions about anything not clear to me and am satisfied with the answers I have received. I understand that I may revoke my consent or authorization at any time except to the extent that action has been taken in reliance on such consent or authorization

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.