New Patient Information Form

Please correct the errors described below.

Welcome to our office. We will do our best to make your appointments as convenient and as pleasant as possible. We ask that you please complete ALL paperwork so that we may better serve you. If at anytime you have any questions, please feel free to ask any of our team members for help.

Patient Information (Confidential)

I, the patient or guardian, certify that the above information is complete and accurate and I authorize any information to be released regarding medical or dental history, treatment, or credit reference to LifeSmiles of New Hope, P.C.. I understand that if there is ANY change in the information provided above, it is my responsibility to notify the office in writing.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

Our insurance coordinators at LifeSmiles are happy to assist you in filing dental/medical claims as a courtesy to you so that you may maximize your health care benefits. Please be aware that your dental/medical benefits are a private contract between you, your employer and the insurance company only. LifeSmiles of New Hope, PC is NOT a party to that contract. You are responsible for 100% of all fees not paid for by your insurance plans. Please initial that you have read and understand this paragraph:

Insurance Authorization (Confidential)

Primary Dental Insurance

Add Dental Insurance

Primary Medical Insurance

I, the patient or guardian, authorize the release of any information, including diagnosis and records of any treatments or examinations rendered, to my insurance company or consulting professionals. The release to the insurance company is solely for the purpose of facilitating the billing and reimbursement directly to the dentist of insurance benefits under which I am entitled. I understand that if there is ANY change in the information provided above, it is my responsibility to notify the office in writing. I further understand that LifeSmiles insurance coordinators are NOT able to verify and coordinate your benefits on the same day as services are rendered.

The dental care you receive has an important interrelationship with the health problems that you may have, and medications you may be taking. It is required that you provide the following information to help us treat you as effectively and safely as possible. If you have questions, require additional forms or need help, please do not hesitate to ask a LifeSmiles team member.

Medical History and Present Illness (Confidential)

List ALL drugs (Rx or OTC) currently being taken

Add Medication

I understand that if there is ANY change in the information provided above, it is my responsibility to notify the office in writing. I certify that the above information is complete and accurate.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

The dental care you receive has an important interrelationship with the health problems that you may have, and medications you may be taking. It is required that you provide the following information to help us treat you as effectively and safely as possible. If you have questions, require additional forms or need help, please do not hesitate to ask a LifeSmiles team member.

Medical History and Present Illness (Confidential)

I understand that if there is ANY change in the information provided above, it is my responsibility to notify the office in writing. I certify that the above information is complete and accurate.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

Medical History and Present Illness (Confidential)

I understand that if there is ANY change in the information provided above, it is my responsibility to notify the office in writing. I certify that the above information is complete and accurate.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

The dental care you receive has an important interrelationship with the health problems that you may have, and medications you may be taking. It is required that you provide the following information to help us treat you as effectively and safely as possible. If you have questions, require additional forms or need help, please do not hesitate to ask a LifeSmiles team member.

Dental History and Present Illness (Confidential)

Add Concerns

Rank the following in importance to you when making decisions regarding your dental care. 1 is most important to you and 5 is least important to you. Rank each column separately.

I understand that if there is ANY change in the information provided above, it is my responsibility to notify the office in writing. I certify that the above information is complete and accurate.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

Dental History and Present Illness (Confidential)

DO YOU HAVE, OR HAVE YOU EVER HAD ANY OF THE FOLLOWING?

I understand that if there is ANY change in the information provided above, it is my responsibility to notify the office in writing. I certify that the above information is complete and accurate.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

Informed Consent

Appointment times

ALL appointments are reserved for you at times that are mutually agreeable to you and the practice. If you are unable to keep a scheduled appointment, notify us immediately. We require a 24-hour notice so that the appointment may be offered to another patient. I understand that I will be charged a $100 fee for appointments canceled without 24 hours notice. If I miss three appointments without notice, I will be dismissed from the practice.

Dental / Medical Records

I hereby authorize LifeSmiles to take necessary records such as study models, digital scans, photographs, radiographs, CBCT, or any other diagnostic aids deemed appropriate by LifeSmiles, its doctors and team members to make a thorough diagnosis of my condition(s). WE CANNOT OFFER YOU ANY DIAGNOSIS WITHOUT CLINICAL RECORDS. In addition to private practice, Dr. Parbhoo is an educator of doctors/ healthcare professionals worldwide. I understand and consent to the use of my clinical records, with a fictitious name, for the purpose of advertising and educating and forever release LifeSmiles and Dr. Parbhoo from any claim, demands or liability.

Insurance Benefits

I hereby authorize LifeSmiles to take necessary records such as study models, digital scans, photographs, radiographs, CBCT, or any other diagnostic aids deemed appropriate by LifeSmiles, its doctors and team members to make a thorough diagnosis of my condition(s). WE CANNOT OFFER YOU ANY DIAGNOSIS WITHOUT CLINICAL RECORDS. In addition to private practice, Dr. Parbhoo is an educator of doctors/ healthcare professionals worldwide. I understand and consent to the use of my clinical records, with a fictitious name, for the purpose of advertising and educating and forever release LifeSmiles and Dr. Parbhoo from any claim, demands or liability.

Documents

Unless you are paying in cash, you will be required to provide a government-issued photo ID. If you are filing an insurance claim, you will additionally be required to provide a current and valid insurance card as well as a credit card for any unpaid balances past 90 days.

Financial Policy

  1. You will be given a copy of ALL fees associated with your treatment prior to any services being rendered. We do this because you are solely responsible for 100% of fees charged.
  2. Depending on the type of treatment, payment is expected either prior to, or at the time services are rendered.
  3. All patients are required to keep a credit card on file, and balances past 90 days will automatically be charged to that card. Please speak with the financial coordinator if you need to make other arrangements.
  4. For your convenience, we accept cash, check, major credit cards, and offer opportunities for extended financing through More Mastercard and CareCredit.
  5. Patients with PPO Dental plans. You are receiving a highly discounted fee for your treatment, therefore you are NOT entitled to ANY additional discounts offered by the practice. ANY balance remaining on your account past ninety days will be automatically charged to your card.

Administrative Appointment (Non-emergency visits)

You will be scheduled for an administrative appointment for the following reasons:

  1. We will review together consent forms regarding what treatment is to be rendered, risks, benefits and any but not all potential complications associated with the treatment. You will be asked to sign these consent forms ONLY after you have read them, asked questions and fully understand, and are ready to give your full INFORMED CONSENT.
  2. We will review together your medical history, potential risks associated any conditions you may have and give you any necessary prescriptions.
  3. We will review together ALL fees associated with your treatment. You will be expected to take care of any financial arrangements / payments at this appointment in order to reserve an appointment for your treatment.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

NOTICE OF PRIVACY PRACTICES

THIS NOTICE DESCRIBES HOW PROTECTED HEALTH INFORMATION ABOUT YOU MAY BE USED AND DISCLOSED AND HOW YOU CAN GET ACCESS TO THIS INFORMATION. PLEASE REVIEW IT CAREFULLY.

This Notice tells you about the ways in which LifeSmiles of New Hope, P.C. (referred to as “We” or “the Plan”) may collect, use and disclose your protected health information and your rights concerning your protected health information. “Protected health information” is information about you, including demographic information, that can reasonably be used to identify you and that relates to your past, present or future physical or mental health or condition, the provision of health care to you or the payment for that care. We are required by federal and state laws to provide you with this Notice about your rights and our legal duties and privacy practices with respect to your protected health information. We must follow the terms of this Notice while it is in effect. Some of the uses and disclosures described in this Notice may be limited in certain cases by applicable state laws that are more stringent than the federal standards

HOW WE MAY USE AND DISCLOSE YOUR PROTECTED HEALTH INFORMATION

We may use and disclose your protected health information for different purposes. The examples below are provided to illustrate the types of uses and disclosures we may make without your authorization for payment, health care operations and treatment.

Payment. We use and disclose your protected health information in order to pay for your covered health expenses. For example, we may use your protected health information to process claims or be reimbursed by another insurer that may be responsible for payment.

Health Care Operations. We use and disclose your protected health information in order to perform our plan activities, such as quality assessment activities or administrative activities, including data management or customer service. In some cases, we may use or disclose the information about alternative treatments.

Treatment. We may use and disclose your protected health information to assist your health care providers (doctors, dentists, pharmacies, hospitals, and others) in your diagnosis and treatment. For example, we may disclose your protected health information to providers to provide information about alternative treatments.

Plan Sponsor. If you are enrolled through a group health plan, we may provide summaries of claims and expenses for enrollees in a group health plan to the plan sponsor, who is usually the employer.

Enrolled Dependents and Family Members. We will mail explanation of benefits forms and other mailings containing protected health information to the address we have on record for the subscriber of the health plan.

As Required by Law. We must disclose protected health information about you when required to do so
by law.

Public Health Activities. We may disclose protected health information to public health agencies for reasons such as preventing or controlled disease, injury or disability

Victims of Abuse, Neglect or Domestic Violence. We may disclose protected health information to government agencies (e.g., state insurance departments) for activities authorized by law.

Judicial and Administrative Proceedings. We may disclose protected health information in response to a court or administrative order. We may also disclose protected health information about you in certain cases in response to a subpoena, discovery request or other lawful process.

Special Government Functions. We may disclose information as required by military authorities or to authorized federal officials for national security and intelligence activities programs.

Workers’ Compensation. We may disclose protected health information to the extent necessary to comply with state law for workers’ compensation programs.

OTHER USES OR DISCLOSURES WITH AN AUTHORIZATION

Other uses or disclosures of your protected health information will be made only with your written authorization, unless otherwise permitted or required by law. You may revoke an authorization at any time in writing, except to the extent that we have already taken action on the information disclosed or if we are permitted by law to use the information to contest a claim or coverage under the Plan.

YOU’RE RIGHTS REGARDING YOUR PROTECTED HEALTH INFORMATION

Right to Access Your Protected Health Information: You have the right to review or obtain copies of your protected health information records, with some limited exceptions. Usually the records include enrollment, billing, claims payment and case or medical management records. Your request to review and/or obtain a copy of your protected health information records must be made in writing. We may charge a fee for the costs of producing, copying and mailing your requested information, but we will tell you the cost in advance.

Right to an Accounting of Disclosure by the Plan: You have the right to request an accounting of disclosures we have made of your protected health information. The list will not include our disclosures related to your treatment, our payment or health care operations, or disclosures made to you or with your authorization. The list may also exclude certain other disclosures, such as for national security proposes. Your request for an accounting of disclosures must be made in writing and must state a time period for which you want an accounting. This time period may not be longer than six years. Your request should indicate in what form you want the list (for example, on paper or electronically). The first accounting that you request within a 12-month period will be at no charge. For additional lists within the same time period, we may charge for providing the accounting, but we will tell you the cost in advance.

Right to Request Restrictions on the Use and Disclosure of Your Protected Health Information: You have the right to request that we restrict or limit how we use or disclose your protected health information for treatment, payment or health care options. We may not agree to your request. If we do agree, we will comply with your request unless the information is needed for an emergency. Your request for a restriction must be made in writing. In your request, you must tell us (1) what information you want to limit; (2) whether you want to limit how we use or disclose your information, or both; and (3) to whom you want the restrictions to apply.

Right to Receive Confidential Communications. You have the right to request that we use a certain method to communicate with you about the Plan or that we send Plan information to a certain location if the communication could endanger you. Your request to receive confidential communication from us could endanger you. We will accommodate all reasonable requests. Your request must specify how or where you wish to be contacted.

Right to a Paper Copy of This Notice: You have the right at any time to request a paper copy of this Notice, even if you had previously agreed to receive an electronic copy.

Contact Information for Exercising Your Rights: You may exercise any of the rights described above by
contacting our privacy office. See the end of this Notice for the contact information.

Health Information Security: LifeSmiles of New Hope, P.C. requires its employees to follow the LifeSmiles of New Hope, P.C. security policies and procedures that limit access to health information about members to those employees who need it to perform their job responsibilities. In addition, LifeSmiles of New Hope, P.C. maintains physical, administrative and technical security measures to safeguard your protected health information.

Changes to This Notice: We reserve the right to change the terms of this Notice at any time, effective for protected health information that we already have about you as well as any information that we receive in the future. We will provide you with a copy of the new Notice whenever we make a material change to the privacy practices described in this Notice. We also post a copy of our current Notice on our website at LifeSmilesof newhope.com. If at any time we make a material change to this Notice, we will promptly revise and issue the new Notice with the new effective date.

Complaints: If you believe that your privacy rights have been violated, you may file a complaint with us and/or with the Secretary of the Department of Health and Human Services. All complaints to the Plan must be made in writing and sent to the privacy office listed at the end of this Notice. We support your right to protect the privacy of your protected health information. We will not retaliate against you or penalize you for filing a complaint.

LifeSmiles of New Hope, P.C.
Privacy Officer : Dr. Dharmesh Parbhoo
Address: 49 Hosiery Mill Road, Suite 125
Dallas, Georgia 30157
Phone : (770) 445-1314

NOTICE OF PRIVACY PRACTICES ACKNOWLEDGEMENT

I understand that, under the Health Insurance Portability & Accountability Act of 1996 (“HIPPA”), I have certain rights to privacy regarding my protected health information. I understand that this information can and will be used to:

  • Conduct, plan, and direct my treatment and follow-up among the multiple healthcare Provider’s who may be involved in that treatment directly and indirectly.
  • Obtain payment from third-party payers.
  • Conduct normal healthcare operations such as quality assessments and physician Certification’s.

DISCLAIMER: By typing your name below, you are signing this application electronically. You agree that your electronic signature is the legal equivalent of your manual signature on this application.

OFFICE USE ONLY

I attempted to obtain the patients signature in acknowledgement on this Notice of Privacy Practices Acknowledgement, but was unable to do so as documented below

Your information will be encrypted.

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